![]() When it comes to offboarding, we encourage you to have a clear process in place. Another option is to move files from deleted users to a shared drive afterwards to make sure your manager’s my drives are not cluttered. This can either be done through transfer ownership or when offboarding a user. Usually, we see that this is the manager of the user. Other functional backups could include moving the drive ownership of users leaving your environment to a specific user. If we look at the day-to-day usage of Gmail and Google Drive, this is usually enough of a backup for the functional requirements. Another thing to keep in mind is the 30 days these emails or files are kept in the user’s bin before permanent deletion. If users mistakenly delete files, Google Workspace gives you the ability to restore deleted files or emails up to 25 days after a user permanently deleted them. When a legal dispute happens and a relevant party has deleted data from their account to remove evidence, you, of course, want to be able to retain that information to make sure you can handle the legal dispute as best you can. Legal and audit Compliance requirements to retain data.When users mistakenly delete files they often rely on IT to magically restore these to make sure business continuity is ensured. One of the main reasons to have a backup is to better be safe than sorry. Functional backup in case of mistakenly deleted files. ![]() In our experience we see 2 business cases for taking a backup: ![]() ![]() Google Workspace backup requests generally are about either Gmail messages or Google drive files. ![]()
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